Join Our Team: Administrative Assistant Needed
We're on the lookout for an Administrative Assistant who is highly organized, detail-oriented, and proactive to support our bustling Physical Therapy office in the Van Nuys area. Your role will be crucial in ensuring the smooth operation of our daily activities, managing schedules, overseeing correspondence, and facilitating efficient office workflow. This position is perfect for someone eager to make a significant impact in a fast-paced setting and values teamwork. If you're passionate about contributing to the success of a dynamic office environment, we're excited to connect with you.
The position starts as part-time (9-1 or 1-5, Monday to Friday) and is set to transition to full-time by August 2025. We offer paid training from June to August, with our regular hours being 9-5, Monday to Friday. Interested candidates should email their resumes to initiate the interview process.
Qualifications:
We're seeking candidates with:
- Experience in administrative or office support roles.
- Strong communication and interpersonal skills.
- Fluency in English; Armenian, Russian, or Spanish language skills are beneficial.
- Proficiency in Microsoft Office and other office software.
- The ability to multitask and prioritize effectively.
- Some understanding of insurance processes and the Medical/Medicare/HMO/PPO system.
- A high level of discretion, patience, and a non-judgmental, professional demeanor.
Key Responsibilities:
Your duties will include:
- Providing administrative support to our management and staff.
- Managing calendars and scheduling appointments using WebPT EMR.
- Assisting patients with paperwork and check-ins.
- Scanning documents and data entry in WebPT EMR.
- Maintaining filing systems.
- Verifying insurance eligibility and benefits.
- Requesting medical records and submitting authorization requests.
- Professionally handling calls, emails, and other forms of communication.
- Reminding patients of their upcoming appointments.
If you meet these qualifications and are interested in making a meaningful contribution to our team, please send us your resume. Do not call; we will contact you to schedule an interview.
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